Privacy Policy
Last updated: 9 August 2026
1. Introduction
This Privacy Policy explains how Affiliate Side Events ("we", "our", "us") collects, uses, and protects your personal information when you visit our website, submit a side event, sign up for our newsletter, or use any of our services. By using the site, you agree to the practices described here.
2. Information We Collect
We collect information you voluntarily provide to us, including:
- Contact details (name, email address, WhatsApp number, Telegram handle) when you submit a side event or subscribe to our newsletter.
- Event details you submit, including event titles, descriptions, dates, locations, organizers, and sponsors.
- Basic usage data (pages visited, device type, approximate location) collected through analytics tools to help us improve the site.
3. How We Use Your Information
We use the information we collect to:
- List and publish the side events you submit so other attendees can discover them.
- Send our newsletter and event updates you have subscribed to.
- Communicate with you about your submissions, including approval or clarification requests.
- Improve and personalize your experience on our website.
- Protect the security and integrity of the site.
4. Legal Basis for Processing
Where required by applicable law, we process your personal information on the following legal bases: your consent (for marketing communications you opt into), the performance of a contract or service you request (such as publishing your submitted event), and our legitimate interests in operating and improving the website.
5. Sharing of Information
We do not sell your personal information. We only share information as needed to:
- Publish the side event details you choose to submit (these details become publicly visible on the site).
- Operate and maintain the website through trusted service providers (such as hosting and email providers), who are bound by confidentiality obligations.
- Comply with legal obligations or respond to lawful requests from authorities.
6. Cookies and Analytics
We may use cookies and similar technologies to understand how visitors use our site and to improve functionality. These may include analytics cookies (for example, to measure page views and traffic sources). You can control or disable cookies through your browser settings; however, some parts of the site may not function properly without them.
7. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes described in this policy, to comply with legal obligations, and to resolve disputes. Event submissions that are not approved may be deleted after a reasonable period.
8. Data Security
We take reasonable technical and organizational measures to protect your personal information against loss, misuse, unauthorized access, alteration, and disclosure. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
9. Your Rights
Depending on your location, you may have rights to access, correct, delete, restrict, or object to the processing of your personal information, as well as the right to data portability and to withdraw consent. To exercise any of these rights, please contact us using the details below.
10. Third-Party Links
Our site may contain links to third-party websites (such as conference and event organizers). We are not responsible for the privacy practices or content of those third-party sites. We encourage you to review their privacy policies.
11. Children's Privacy
Our website is intended for adults and is not directed at children under the age of 16. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can delete it.
12. International Transfers
Your information may be processed and stored on servers located outside your country of residence, including through cloud hosting providers. By using the site, you consent to such transfers in accordance with applicable data protection laws.
13. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. We encourage you to review this page periodically to stay informed about how we protect your information.
14. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at: